6 cards · 1 sheet · 1 per volunteer
Host

Lead / Host

5:00 – 8:45 PM · Hunter
Phone
  1. Open venue, set tone, brief volunteers at 5:30.
  2. Deliver welcome at 6:20.
  3. Greet VIPs / partners personally.
  4. Closing thank-you at 7:35.
  5. Final decision on all issues. Calm under stress.
  6. Capture receipts + back up photos by 8:45.
Nothing escalates above you.Stay accessible. Stand near the welcome zone, not behind a table.
Ops Deputy

Operations Deputy

5:00 – 8:45 PM
Name
Phone
  1. Execute the printed checklist top-to-bottom.
  2. A/V test by 5:15. Music on at 5:55.
  3. Solve small problems so Hunter can host.
  4. Watch supply levels (napkins, plates, water).
  5. Lead cleanup 8:05. Take ALL signs down.
Escalate to Hunter:vendor problem · venue staff concern · medical/safety issue.
Check-in

Check-in Lead

5:30 – 7:15 PM
Name
Phone
  1. Greet warmly. "Welcome — first time?"
  2. Cross off RSVP list / add walk-ins to sign-in sheet.
  3. Offer name tag + sharpie. Suggest "Name + Org/Interest".
  4. Point at QR sign: "scan to stay connected".
  5. Photo notice visible at all times.
  6. Keep line moving — 20 seconds max each.
Escalate:VIP / civic staff arrives → flag Hunter. Anyone visibly upset → Floater.
Food

Food Lead

5:20 – 8:15 PM
Name
Phone
  1. Set pizza table. Plates + napkins at start.
  2. Receive wave 1 at 5:45. Label boxes by type.
  3. Hold back ~25% — refill mid-window.
  4. Receive wave 2 at 7:00. Same flow.
  5. Photograph receipt. Hand original to Hunter.
  6. Last call announcement at 7:45.
Escalate:vendor late · allergy questions · supply running out.
Photo

Photo / Social

5:45 – 8:15 PM
Name
Phone
  1. Empty-room shot before doors open at 6:00.
  2. Candids throughout — respect "no photo" requests.
  3. Hunter welcoming · room energy · pizza tables.
  4. GROUP PHOTO at 7:15 — the recap shot.
  5. Upload to alaskacryptoclub.com/photos before you leave.
Never:photograph minors w/o permission. If unsure, ask.
Floater

Floater / Greeter

5:45 – 7:45 PM
Name
Phone
  1. Scan the room for anyone alone or quiet.
  2. Introduce: "Hey — have you met [X]? They're a [student/builder/etc]."
  3. Hand out networking cards if helpful.
  4. Help check-in if line spikes.
  5. Be the energy bridge between cliques.
Escalate:any conflict · anyone who seems to need help (medical, lost, etc).