Brief · 5:30 PM · 6-minute read

Volunteer brief.

Fri May 22 · 6–8 PM
The Den @ UAA
"Your job is to make people feel welcome. Everything else is logistics. If you're unsure — find me or the Ops Deputy."

Roles + timing

RoleOwnerShiftTop 3 tasks
Lead / HostHunter5:00 – 8:45 Final decisions · Block A 6:25 + Block B 7:10 (host mic) · group photo with SWC signs · raffle · brief Sullivan staffer 1:1 on policy-only rule before Block A
Operations Deputy______________5:00 – 8:45 Run the checklist · solve problems · point person if Hunter is stuck · cover anyone running late
Check-in Lead______________5:30 – 7:15 Name tags + sharpie · check off RSVP list · point to pizza + photo gallery QR · welcome smile
Food Lead______________5:20 – 8:15 Pizza wave 1 (5:45) · label boxes by type · wave 2 (7:00) · plates, napkins, refills · allergen Qs to Hunter
Photo / Social______________5:45 – 8:15 Empty room 6:00 · candids · GROUP PHOTO with SWC signs 7:11 (3–5 frames) · SWC shoutout video 7:12 · pizza-box tower photo 7:55 · signed-box photo at cleanup · upload to alaskacryptoclub.com/photos
Stream / Zoom______________5:55 – 8:00 5:55 — laptop on tripod at back of room, join PizzaDAO Zoom us06web.zoom.us/j/86062542262, wide static shot, leave running until 8:00. Also optional: StreamYard on phone for walkarounds.
Floater / Greeter______________5:45 – 7:45 Help shy/new attendees meet someone · introduce two strangers · monitor energy · walk-in invites at door

The 5 universal rules

Key moments to hit · two interruptions, that's it

TimeMomentOwner
5:55Music low · QR signs up · photo wall on projector · Zoom static cam joined · empty pizza box + Sharpie stagedOps + Stream
6:00DOORS OPEN · empty-room photo before anyone arrivesPhoto
6:25BLOCK A interruption · ~4–5 min · welcome → Sullivan 60s → Murkowski 60s if attending → builder #1 60s → "see you at 7:10"Hunter
7:00Pizza wave 2 arrives · refresh table · 5-min warning at 7:05Food + Hunter
7:10BLOCK B interruption · ~13 min · group photo + SWC video → builders #2/#3 → PizzaDAO mic announcement → raffle → closingHunter + Photo
7:50Survey cards at exit · last call for pizza-box signaturesAll
7:55Stack the pizza boxes (PizzaDAO tradition) · photo of the towerOps + Photo
8:00Music off · Zoom cam off · final mingleAll
8:05Cleanup begins · trash + sweep + TAKE SIGNS DOWN · final signed-box photoAll

Day-of contacts · save in phone before 5:30

Hunter (host): [your cell]
Ops Deputy: ______________
UAA Den student manager: 907-217-7008
Moose's Tooth (pizza): 907-258-2537
Escalate to Hunter immediately if: vendor doesn't show by 6:00 · venue staff has a concern · VIP / political staff arrives · supplies running out · any medical/safety issue · angry or confused guest you can't redirect in 30 seconds.

Photo gallery — tell every attendee at least once

alaskacryptoclub.com/photos — anyone can upload their phone photos. No account. Live gallery. QR codes on the check-in sign, table tents, and stay-connected handout. If you take a great photo: upload it before you leave.

PizzaDAO asks — embedded in the night

Thank you for volunteering. The night doesn't happen without you. — Hunter