Brief · 5:30 PM · 6-minute read

Volunteer brief.

Fri May 22 · 6–8 PM
The Den @ UAA

"Your job is to make people feel welcome. Everything else is logistics. If you're unsure — find me or the Ops Deputy."

Roles + timing

Role	Owner	Shift	Top 3 tasks
Lead / Host	Hunter	5:00 – 8:45	Final decisions · Block A 6:25 + Block B 7:10 (host mic) · group photo with SWC signs · raffle · brief Sullivan staffer 1:1 on policy-only rule before Block A
Operations Deputy	______________	5:00 – 8:45	Run the checklist · solve problems · point person if Hunter is stuck · cover anyone running late
Check-in Lead	______________	5:30 – 7:15	Name tags + sharpie · check off RSVP list · point to pizza + photo gallery QR · welcome smile
Food Lead	______________	5:20 – 8:15	Pizza wave 1 (5:45) · label boxes by type · wave 2 (7:00) · plates, napkins, refills · allergen Qs to Hunter
Photo / Social	______________	5:45 – 8:15	Empty room 6:00 · candids · GROUP PHOTO with SWC signs 7:11 (3–5 frames) · SWC shoutout video 7:12 · pizza-box tower photo 7:55 · signed-box photo at cleanup · upload to alaskacryptoclub.com/photos
Stream / Zoom	______________	5:55 – 8:00	5:55 — laptop on tripod at back of room, join PizzaDAO Zoom `us06web.zoom.us/j/86062542262`, wide static shot, leave running until 8:00. Also optional: StreamYard on phone for walkarounds.
Floater / Greeter	______________	5:45 – 7:45	Help shy/new attendees meet someone · introduce two strangers · monitor energy · walk-in invites at door

The 5 universal rules

If someone asks not to be photographed — quiet note on the check-in list, tell the Photo Lead, skip them in posed shots.
If you see someone alone for more than 3 minutes — go say hi or wave the Floater over.
Blue painter's tape ONLY for any sign you put up — and take them ALL down before leaving (UAA rule).
If it's not on your role card and feels above your level — escalate to Hunter or the Ops Deputy. Don't improvise alone.
No campaign materials. Senator Sullivan's office is attending — federal compliance. If anyone shows up with campaign signs / stickers / buttons / matching shirts: politely ask them to leave it at the door. Escalate to Hunter.

Key moments to hit · two interruptions, that's it

Time	Moment	Owner
5:55	Music low · QR signs up · photo wall on projector · Zoom static cam joined · empty pizza box + Sharpie staged	Ops + Stream
6:00	DOORS OPEN · empty-room photo before anyone arrives	Photo
6:25	BLOCK A interruption · ~4–5 min · welcome → Sullivan 60s → Murkowski 60s if attending → builder #1 60s → "see you at 7:10"	Hunter
7:00	Pizza wave 2 arrives · refresh table · 5-min warning at 7:05	Food + Hunter
7:10	BLOCK B interruption · ~13 min · group photo + SWC video → builders #2/#3 → PizzaDAO mic announcement → raffle → closing	Hunter + Photo
7:50	Survey cards at exit · last call for pizza-box signatures	All
7:55	Stack the pizza boxes (PizzaDAO tradition) · photo of the tower	Ops + Photo
8:00	Music off · Zoom cam off · final mingle	All
8:05	Cleanup begins · trash + sweep + TAKE SIGNS DOWN · final signed-box photo	All

Day-of contacts · save in phone before 5:30

Hunter (host): [your cell]
Ops Deputy: ______________

UAA Den student manager: 907-217-7008
Moose's Tooth (pizza): 907-258-2537

Escalate to Hunter immediately if: vendor doesn't show by 6:00 · venue staff has a concern · VIP / political staff arrives · supplies running out · any medical/safety issue · angry or confused guest you can't redirect in 30 seconds.

Photo gallery — tell every attendee at least once

alaskacryptoclub.com/photos — anyone can upload their phone photos. No account. Live gallery. QR codes on the check-in sign, table tents, and stay-connected handout. If you take a great photo: upload it before you leave.

PizzaDAO asks — embedded in the night

Signed pizza box — one empty box + Sharpie on a visible table. Pass around during mingle. PizzaDAO archive tradition.
Stack the pizza boxes at 7:55 — tower it as high as it'll go · photo · uploaded to alaskacryptoclub.com/photos.
Group photo with SWC signs at 7:11 — everyone holding signs · 3–5 frames.
SWC shoutout video at 7:12 — 10–20 sec crowd shouting "Stand With Crypto!" — phone records.
Zoom static cam joined at 5:55 — laptop on tripod, wide shot, leave running until 8:00.

Thank you for volunteering. The night doesn't happen without you. — Hunter