Day-of checklist · Anchorage Bitcoin Pizza Day

Hunter Fleischhacker · htfleischhacker@alaska.edu · UAA Den day-of: 907-217-7008 · Moose's: 907-258-2537

Event box · pack the night before

Printed run-of-show
Volunteer role cards + briefs (1 per volunteer)
RSVP / check-in list
Blank check-in sheet (paper backup × 3)
Name tags 50+ · sharpies 12
Pens × 12
BLUE PAINTER'S tape × 2 (venue rule)
Command strips (for SWC banner backdrop)
Scissors × 2
QR signs × 4
Directional signs × 2
Schedule poster × 1
Partner thank-you sign × 1
Photo consent sign × 1
Free drawing sign × 1
Welcome 5-step sign × 1
Food labels (cheese / pep / veg)
Table tents (1 per table)
Stay-connected handouts (12/sheet)
Plates 100+ · napkins 250+ · cups 100

Trash bags × 10–15
Paper towels × 2 rolls
Wet wipes × 2 packs
Hand sanitizer × 2
Tablecloths × 3–5
Laptop + charger
HDMI cable · USB-C adapter
Clicker (optional)
Phone charger · battery pack × 1–2
Receipt envelope
Water 75–100 servings
Swag (stickers, SWC kit if arrived)
Prizes (3–5) · sealed cold wallet
Physical SWC banner (photo backdrop)
Survey cards (after Form URL swapped)
Emergency cash $80 + card
Pocket card (folded)
Cash tip for vendor ($30)
Photo of Moose's receipt to phone
Backup driver phone: ______________

Setup · 4:30–6:00

4:30 Arrive · early window OK per venue · room may be open
5:00 Dedicated UAA staff on-site · 907-217-7008 day-of
5:05 Tables + chairs · check-in by entrance · mount SWC banner backdrop (command strips)
5:10 Place table tents (1/table) + post photo consent sign at check-in
5:15 A/V test · Google Slides on UAA in-house PC · wireless mic · JBL backup speakers
5:20 Directional signs · 3–4 OUTDOOR (parking lot edge → Student Union door · bagged in ziploc / sheet protector) + 2–4 INDOOR (lobby → corridor → Den) · BLUE PAINTER'S TAPE ONLY · take ALL down at 8:05
5:30 Brief volunteers · hand out role cards · 6 min
5:40 Check-in station ready · tags · sharpies · QR sign · RSVP list
5:45 Pizza wave 1 arrives (7 pies) · label
5:55 Music low · QR signs visible · partner sign up · photo wall on projector (alaskacryptoclub.com/photos/wall · F11)
6:00 Doors open · photo of empty room

Program · 6:00–8:00

6:20 5-minute welcome (script in run-of-show)
6:30 Mingling + activity
7:00 Pizza wave 2 arrives (7 pies) · refresh table
7:15 Group photo + free prize drawing
7:35 Closing thank-you + QR push (photos · next event · survey)
7:50 Hand out survey cards at exit
8:00 Public end

Cleanup · 8:00–8:45

Trash collected · recycling separated if asked
Tables wiped
All signs taken down (blue tape pulls clean — venue requirement)
Lost-items sweep
Receipts captured + photographed
Photos uploaded to gallery (or remind attendees to upload theirs)
2-min volunteer debrief (high · low · what surprised you)
Venue left at or better than start state